Privacy Policy
How we collect, use, and protect your personal information.
Our Commitment to Your Privacy
The Coronation Gardens Residents Society ("we", "us", "our") is committed to protecting the privacy of our residents and website visitors. This policy explains how we collect, use, store, and protect your personal information in accordance with the New Zealand Privacy Act 2020.
Last updated: 15 February 2026
What We Collect
We only collect personal information that is necessary for the operation of our community website and services.
Contact Form Submissions
When you submit a contact form or management request, we collect your name, email address, and the content of your message.
Account Registration
If you register for an account, we collect your name, email address, and a password. Passwords are stored using industry-standard encryption.
Discussion Forum Posts
When you participate in community discussions, we store your posts and display name alongside your contributions.
Event RSVPs
When you respond to community events, we record your attendance preferences to help with event planning.
How We Use Your Information
- To respond to your enquiries and management requests
- To manage your community account and forum participation
- To send you relevant community updates and event notifications
- To improve our website and services for residents
- To comply with our legal obligations under New Zealand law
We will never sell your personal information to third parties or use it for purposes beyond those described in this policy without your explicit consent.
Data Storage and Security
Storage
Your data is stored securely using industry-standard hosting services. We take reasonable steps to ensure your information is protected from unauthorised access, modification, or disclosure.
We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
Security Measures
- HTTPS encryption for all data in transit
- Encrypted password storage using secure hashing
- Regular security reviews of our systems
- Access controls limiting who can view personal data
Cookies and Tracking
Our website uses only essential cookies that are necessary for the site to function correctly, such as session management for logged-in users. We do not use advertising or marketing cookies.
We do not use analytics tracking services that collect personally identifiable information. Any future analytics would be implemented with privacy-respecting, cookieless solutions.
Third-Party Services
Our website uses the following third-party services that may process limited data.
OpenStreetMap
We use OpenStreetMap tiles via CARTO to display maps on our site. When you view a map, your browser requests tiles from CARTO's servers, which may log your IP address. See the CARTO privacy policy.
Google Fonts
We load typefaces (Fraunces and Manrope) from Google Fonts. When you visit our site, your browser connects to Google's servers to download font files. See Google's privacy policy.
Vercel
Our website is hosted on Vercel. Vercel may collect standard web server logs including IP addresses and request metadata. See the Vercel privacy policy.
Your Privacy Rights
Under the New Zealand Privacy Act 2020, you have the following rights regarding your personal information.
Access Your Data
You can request a copy of the personal information we hold about you.
Correct Your Data
You can ask us to correct any inaccurate or incomplete personal information.
Delete Your Data
You can request that we delete your personal information, subject to any legal obligations we may have to retain it.
Withdraw Consent
Where we rely on your consent to process data, you can withdraw that consent at any time.
If you believe we have breached the Privacy Act 2020, you may lodge a complaint with the Office of the Privacy Commissioner.
Privacy Concerns?
If you have any questions about this privacy policy or wish to exercise your privacy rights, please contact our committee.
Email: cgrscommittee@gmail.com
Contact Us